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The Best AI Meeting Assistants in 2024

The Role of AI Meeting Note Takers


AI meeting assistants are transforming the way we conduct meetings. By automating note-taking and transcription, these tools allow participants to focus on the discussion rather than on jotting down notes. With real-time transcription and the ability to identify speakers, these assistants ensure that no critical point is missed, making meetings more efficient and productive.


These AI tools integrate seamlessly with popular conferencing platforms, bringing a new level of convenience to virtual meetings. Their ability to provide summaries and actionable items post-meeting streamlines the follow-up process, ensuring that meetings lead to tangible results. This marks a significant shift towards more effective and focused meetings.


The introduction of AI in meeting management also enhances collaboration. Teams can now work together on meeting notes, edit transcripts, and share insights effortlessly. The AI's capability to extract crucial information and provide searchable transcripts makes revisiting meeting discussions straightforward, fostering better team communication and decision-making.

A professional meeting room with diverse participants engaged in discussion, a large screen displaying an AI assistant's real-time transcription.


Enhancing Productivity with AI Meeting Assistants

Abstract AI brain with digital circuits floats above a conference table, surrounded by silhouettes in meeting, symbolizing AI-driven transcription.

Effortless Note-Taking and Increased Focus

AI meeting assistants handle note-taking, enabling participants to immerse themselves fully in the conversation. This shift not only improves focus during meetings but also ensures that notes are comprehensive and accurate. By eliminating the need for manual note-taking, these tools boost overall meeting productivity.


Streamlined Follow-Up and Actionable Insights

Post-meeting, AI assistants provide summaries and highlight actionable items, streamlining the follow-up process. This feature ensures that decisions and tasks are clearly outlined and followed, enhancing the effectiveness of meetings. The ability to quickly extract and act on key points is a game-changer in meeting management.


Enhanced Accessibility and Collaboration

With real-time transcription and the ability to share and collaborate on meeting notes, AI assistants make meetings more accessible and inclusive. Team members who miss the meeting can quickly catch up, and those with different learning styles can interact with the material in a way that suits them best, fostering a more collaborative environment.


Choosing the Best AI Meeting Assistant

Professionals around a table in discussion, with AI assistant's live transcription overlay. Animated speech bubbles turn into digital text in a modern office setting with soft greens and whites.

Identifying Your Meeting Needs

When selecting the best AI meeting assistant, consider the specific needs of your meetings. Are you looking for seamless integration with your current conferencing platforms? Do you need high transcription accuracy, or are collaboration tools more critical? Understanding your meeting dynamics is key to choosing the right tool.


Evaluating Features and Accuracy

Examine the features offered by various AI assistants. Look for tools with high transcription accuracy, speaker identification, and real-time editing capabilities. Also, consider whether the assistant offers integration with other apps and services you use, as this can greatly enhance its utility.


Considering Usability and Support

Ease of use is crucial for any AI tool. Choose an assistant that is intuitive and user-friendly. Additionally, the caliber of customer support offered is crucial. A dependable support team is essential for resolving technical issues or inquiries that might emerge.


How to Use AI to Take Meeting Notes

AI assistant avatar in a virtual meeting space, interacting with digital participants. Lively scene with speech-to-text bubbles, vibrant teals, and yellows, highlighting effective meeting management.

Setting Up Your AI Assistant

To start using AI for taking meeting notes, choose an AI meeting assistant that aligns with your needs and integrates with your preferred meeting platform. Set it up by connecting it to your calendar and meeting apps, ensuring it's ready to record and transcribe your meetings.


During the Meeting

Once the meeting starts, the AI assistant will automatically transcribe the conversation in real-time. You can engage in the discussion with the assurance that every word spoken is being accurately documented. Some tools also allow you to tag key points or action items during the meeting.


Post-Meeting Review and Collaboration

After the meeting, review the AI-generated transcript and summary. You can edit and organize the notes, highlight important sections, and share them with your team. This ensures everyone is on the same page and actionable items are clearly identified.


Exploring Tools for AI Meeting Assistance



Fireflies.ai is an AI-driven tool designed to enhance meeting productivity by automating the process of recording, transcribing, and summarizing meetings. Particularly effective with Zoom and Google Meet, it offers voice recognition that accurately understands different accents and languages. This feature not only saves time but also significantly improves meeting efficiency.


The platform stands out for its security, employing robust encryption and compliance measures, ensuring user data is protected. Besides recording and transcribing, Fireflies.ai integrates with other tools like Slack, Trello, and Asana, simplifying the sharing of meeting insights and action items. This comprehensive approach makes it a valuable asset for efficient meeting management.


Unique Advantages of Fireflies.ai

  • Efficient Meeting Management: Automatically records and transcribes meetings, saving time and effort.

  • High-Quality Voice Recognition: Accurately understands different accents and languages, enhancing the accuracy of transcripts.

  • Strong Security Measures: Incorporates encryption and compliance measures for secure usage.

  • Easy Integration: Seamlessly integrates with tools like Slack and Trello, enhancing collaborative efficiency.

  • Predictive Assistance: Offers suggestions for follow-up actions, aiding in task management.


Fireflies.ai Pricing

  • Starting Price: 18$ per month.

  • Free Package or Trial: Fireflies.ai offers a free plan with the following:

  • Limited transcription credits.

  • 800 mins of storage per seat.

Fireflies.ai best AI meeting assistant Pricing
Fireflies.ai Pricing

Best For

Fireflies.ai is ideally suited for teams and businesses that rely heavily on meetings and need efficient tools to manage, extract insights, and act on meeting content. Its robust security measures and advanced voice recognition technology make it particularly beneficial for environments where accurate meeting documentation is critical.


* For further information, click on the link to read the full, in-depth, Fireflies review.



Airgram serves as a dynamic AI meeting assistant specifically designed to streamline and enhance meeting experiences across various teams. It offers robust features for recording and transcribing meetings, making it an ideal tool for sales, marketing, and customer success teams. The tool's ability to highlight important points and keywords during meetings helps users focus on critical takeaways, enhancing the overall efficiency of the meeting process.


Airgram's user-friendly setup and functionality are notable, with features such as linking transcriptions to video timestamps for easy reference. This functionality is complemented by the tool's ability to cut and share clips from meetings, adding a layer of flexibility and convenience. Moreover, Airgram's compliance with SOC 2 and GDPR, along with its secure data storage on AWS, ensures a high level of data security, making it a trustworthy choice for teams handling sensitive information.


Unique Advantages of Airgram

  • Multilingual Transcription: Supports eight languages, catering to diverse teams and global communication needs.

  • Advanced Search and Summarization: Enables quick access to key meeting information and intelligent text summaries.

  • Collaborative Note-Taking: Facilitates effective collaboration with interactive notepads and the ability to create action items with due dates.

  • Clip Creation and Sharing: Offers the capability to create and share clips from transcripts and videos, enhancing communication and record-keeping.

  • Integration with Work Apps: Allows syncing of notes and transcripts with popular platforms like Notion, Google Docs, and Slack.


Airgram Pricing

  • Starting Price: 18$ per month.

  • Free Package or Trial: Airgram offers a 7-day free trial and a free plan with the following:

  • 5 meeting records per month.

  • Maximum 30 minutes per meeting.

Airgram best AI meeting assistant Pricing
Airgram Pricing

Best For

Airgram is best suited for teams that require efficient meeting management, particularly those in sales, marketing, and customer success. Its ability to transcribe meetings in multiple languages, coupled with its advanced summarization and note-taking features, makes it a valuable tool for teams that need to manage a high volume of meetings and extract actionable insights from them.



Laxis is a cutting-edge AI meeting assistant tool that excels in enhancing the efficiency of note-taking during meetings. Its main function is to transcribe conversations in real time, which helps users to focus more on the discussion rather than on jotting down notes. Laxis automatically integrates with Google Meet, ensuring seamless transcription without the need for manual intervention. This feature is especially advantageous for frequent meeting attendees needing streamlined documentation.


One of the most notable features of Laxis is its ease of use, making it accessible even for those new to such technology. The tool's mobile app variant is widely praised for its user-friendly convenience. Additionally, Laxis supports the creation of templates for meetings, enabling users to maintain consistency in their conversations and documentation. Despite its many pros, some users have noted areas for improvement, such as the integration with certain conference apps and the ongoing development of AI features.


Unique Advantages of Laxis

  • Real-Time Transcription: Facilitates efficient note-taking by transcribing conversations as they happen.

  • Automatic Integration with Google Meet: Simplifies the process of recording meetings.

  • User-Friendly Interface: Easy to use, even for those not tech-savvy.

  • Mobile App Availability: Provides flexibility and convenience for users on the go.

  • Customizable Meeting Templates: Helps maintain consistency in meeting documentation and follow-up.


Laxis Pricing

  • Starting Price: 15.99$ per month.

  • Free Package or Trial: Laxis offers a free plan with the following:

  • Transcription of 300 minutes per month.

  • Integration with Zoom, Google Meet, and Webex

Laxis Pricing
Laxis Pricing

Best For

Laxis is particularly suitable for individuals and teams who engage in frequent meetings and require an efficient, automated solution for meeting documentation. Its ability to transcribe, tag, and summarize meetings makes it ideal for professionals who need to focus on the conversation without worrying about taking detailed notes.



Otter.ai is an advanced transcription service leveraging AI to transform the way meetings and conversations are documented. With seamless integration capabilities, it connects with popular platforms like Google and Microsoft calendars, streamlining the process of joining and recording meetings. Its cornerstone feature, Otter Assistant, specializes in accurately transcribing audio to text in real time, a valuable asset for remote meetings and discussions.


Otter.ai stands out for its high transcription accuracy, estimated to be around 97%, making it a reliable tool for capturing detailed meeting notes. The platform is user-friendly, with functionalities like speaker identification and the omission of filler words in transcriptions, enhancing the clarity of the documented content. However, users have reported some inconsistencies in feature usage and minor challenges with the Otter Assistant, which are important considerations for potential users.


Unique Advantages of Otter.ai

  • App Integration: Effective integration with meeting platforms and cloud services.

  • High Accuracy Transcription: Offers around 97% accuracy, capturing detailed conversations.

  • Real-Time Editing: Edits and adjusts transcriptions live for greater precision.

  • Speaker Identification: Distinguishes between different speakers during transcription.

  • Flexible Export Options: Various plans offer multiple formats for exporting transcriptions.


Otter.ai Pricing

  • Starting Price: 16.99$ per month.

  • Free Package or Trial: Otter.ai offers a free plan with the following:

  • 300 monthly transcription.

  • AI meeting assistant records.

Otter.ai Pricing
Otter.ai Pricing

Best For

Otter.ai is particularly suited for professionals and teams who need accurate, real-time transcription of meetings, interviews, or lectures. Its advanced AI capabilities make it a valuable tool for those who require detailed and accessible meeting notes for better organization and follow-up.


Enhancing Meeting Productivity: Expert Tips on Utilizing AI Meeting Note Takers


Effective Meeting Preparation with AI

Before a meeting, AI meeting assistants can be a game-changer. They help create agendas and schedules and even gather necessary information. By automating these tasks, AI assistants free up valuable time, allowing you to concentrate on the critical aspects of your meeting. This preparatory work ensures that your meetings are not just well-organized but also more productive, focusing on high-value discussions rather than administrative details.


Revolutionizing Meeting Documentation

One of the most celebrated features of AI meeting assistants is their ability to document meetings accurately. They transcribe spoken words in real-time, creating detailed notes and summaries. This capability is immensely advantageous as it allows all attendees to concentrate fully on the meeting, free from the task of taking notes. It also ensures that those who couldn't attend have access to comprehensive meeting notes, keeping everyone in the loop.


Streamlining Post-Meeting Processes

AI meeting assistants don't just stop at documenting meetings; they also aid in post-meeting follow-ups. These tools assist in tracking action items, facilitating communication, and even in progress monitoring. They can assign tasks, send reminders, and ensure that all meeting-related activities are aligned and on track. This comprehensive approach not only saves time but also significantly improves the efficiency of the entire meeting process.


Wrapping Up: Harnessing the Power of AI Meeting Assistants


The Dawn of AI-Enhanced Meetings

AI meeting assistants are transforming our approach to meetings, introducing a new era of efficiency and productivity. These tools take care of tedious tasks like scheduling and note-taking, freeing us to focus on the meeting's core discussions. With their ability to transcribe and document meetings accurately, they ensure no important detail is missed, making every meeting more productive and inclusive.


Transforming Meeting Documentation

The hallmark of AI meeting assistants is their exceptional meeting documentation capabilities. They provide real-time transcriptions, allowing for comprehensive and accurate meeting notes that are invaluable for both attendees and those who couldn't make it. This functionality guarantees that all participants are aligned and that crucial points and decisions are precisely documented for easy access after the meeting.


Efficient Meeting Management Post-Event

AI meeting assistants extend their utility beyond the meeting room. They assist in organizing and tracking post-meeting tasks, ensuring follow-ups are handled efficiently. This involves assigning action items, sending reminders, and monitoring progress, all contributing to a streamlined and effective meeting follow-up process. By automating these aspects, AI assistants help maintain the momentum generated during the meeting and ensure that actionable insights are implemented.


 

FAQs on AI Meeting Assistants

Dive into the most commonly asked questions about AI meeting assistants. From how they enhance meeting efficiency to their integration capabilities, we've got your queries covered. Explore these FAQs to get a clearer picture of how AI can transform your meetings.


Question: What is an AI meeting manager?

Answer: An AI meeting manager is a digital tool that leverages artificial intelligence to streamline and enhance various aspects of meeting management. This includes scheduling meetings, generating agendas, transcribing discussions, tracking action items, and even providing analytics on meeting efficiency. The aim is to lessen the administrative load, boost the productivity of meetings, and ensure that essential insights from meetings are captured and effectively employed.

Question: How does an AI meeting assistant improve meeting efficiency?

Question: Can AI meeting assistants integrate with popular video conferencing tools?

Question: Do AI meeting assistants support multiple languages?

Question: Are AI meeting assistants secure and compliant with privacy regulations?

Question: Can AI meeting assistants provide actionable insights from meetings?

Question: How do AI meeting assistants handle different accents and dialects?

Question: Can AI meeting assistants help in scheduling and calendar management?

Question: Is it possible to customize the functionality of an AI meeting assistant?

Question: How does an AI meeting assistant help remote teams?


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